Privacy Policy

Last updated: [insert date]

This privacy policy explains how Project Basecamp ("we", "us", "our") collects, uses, and protects your personal data when you visit [website URL] (the "Site"). We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who we are

Project Basecamp is the data controller responsible for your personal data collected through this Site.

Contact details: [Company name, if different from Project Basecamp] [Registered address] [Email address] [Company registration number, if applicable]

If you have any questions about this policy or how we handle your data, please contact us using the details above.

2. What data we collect

We only collect personal data that you choose to give us directly through the Site. This includes:

When you use our contact form:

• Name

• Email address

• Any other information you include in your message

When you sign up to our newsletter:

• Name (if requested)

• Email address

We do not collect payment information, and the Site does not have user accounts or logins.

[Optional — include only if applicable: We may also automatically collect limited technical data such as your IP address, browser type, and pages visited, via cookies or analytics tools. See Section 6 below.]

3. How we use your data

We use the personal data you provide for the following purposes:

PurposeData usedLegal basis

Responding to enquiries submitted via the contact formName, email, message contentLegitimate interests (to respond to your enquiry)

Sending our newsletterName, emailConsent

Keeping records of correspondenceName, email, message contentLegitimate interests

We will never use your data for purposes other than those stated here without telling you and, where required, obtaining your consent.

4. How long we keep your data

• Contact form enquiries: retained for [e.g. 12 months] after our last correspondence with you, or as long as needed to resolve your enquiry, whichever is longer.

• Newsletter subscribers: retained until you unsubscribe or ask us to delete your data.

After these periods, we securely delete or anonymise your data unless we're required to keep it longer for legal reasons.

5. Who we share your data with

We do not sell or rent your personal data to third parties. We may share your data with:

• Service providers who help us run the Site or send our newsletter (e.g. our email marketing platform, web hosting provider) — these providers only process your data on our instructions and under contractual confidentiality obligations.

• Legal or regulatory authorities, where we're required to by law.

[If any specific tools are used — e.g. Mailchimp, HubSpot, Squarespace — name them here once confirmed, including whether any are based outside the UK/EEA, since that affects the international transfers section below.]

6. Cookies and analytics

[Include this section only if the Site uses cookies beyond strictly essential ones.]

Our Site may use cookies and similar technologies, including:

• Essential cookies — necessary for the Site to function, and don't require consent.

• Analytics cookies (e.g. Google Analytics) — help us understand how visitors use the Site. These are only set with your consent, given via our cookie banner.

• Marketing/advertising cookies (e.g. LinkedIn Insight Tag, Meta Pixel) — used to measure the effectiveness of our advertising. These are only set with your consent.

You can manage or withdraw your cookie consent at any time via [cookie settings link/banner]. You can also control cookies through your browser settings, though disabling essential cookies may affect how the Site works.

[Delete this whole section if the Site ends up using only strictly essential/no cookies.]

7. International data transfers

[Include only if any tool/provider you use stores data outside the UK — e.g. most US-based email platforms.]

Some of our service providers may store or process your data outside the UK. Where this happens, we ensure appropriate safeguards are in place, such as the UK's International Data Transfer Agreement or an adequacy decision, to protect your data to UK standards.

8. Your rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you

• Correct inaccurate or incomplete data

• Erase your data ("right to be forgotten")

• Restrict how we use your data

• Object to our processing of your data

• Data portability — receive your data in a portable format

• Withdraw consent at any time (e.g. unsubscribe from our newsletter), without affecting the lawfulness of processing before withdrawal

To exercise any of these rights, contact us at [email address]. We'll respond within one month, as required by law.

You also have the right to complain to the Information Commissioner's Office (ICO) if you believe we haven't handled your data properly: ico.org.uk | Helpline: 0303 123 1113

9. How we protect your data

We take reasonable technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse, including secure hosting and restricted access to personal data.

10. Changes to this policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated "Last updated" date. We encourage you to review this policy periodically.